Email Marketing for Hotels — How to Get It Right

The hospitality business faces a lot of obstacles and alternatives in regard to advertising, with one of many biggest puzzles being e-mail advertising.

E-mail advertising for inns is a singular problem: there could be various buyer acquisition durations, low retention charges, and the problem of convincing somebody to buy a once-in-a-lifetime expertise greater than as soon as.

From price range lodging providing a port in a storm to luxurious inns providing bucket-list experiences, inns have quite a bit to realize by leveraging e-mail advertising efficiently.

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As a digital nomad, I’ve a better appreciation for high quality lodge e-mail advertising than the typical particular person. As a marketer and a full-time traveler who lives out of inns and Airbnbs all over the world, I encounter these advertising methods frequently as I navigate my travels. Here is learn how to get it proper.

Desk of Contents:

How E-mail Advertising and marketing Advantages Resorts

Whereas most inns ship pre-arrival emails to lodge visitors like a affirmation e-mail and a reminder for an upcoming reservation, e-mail advertising has highly effective potential to have interaction potential prospects.

Whereas some vacationers will e book final minute, Suppose With Google reported a development that customers are researching and planning forward extra for his or her travels. For inns, this implies an prolonged nurture interval the place inns have the chance to spice up bookings via using e-mail campaigns.


Direct business-to-consumer (B2C) gross sales are tough within the hospitality business. Many shoppers flip to web sites like, Tripadvisor, or to safe their lodge stays, which makes the highest of the gross sales funnel extraordinarily aggressive.

After I looked for a lodge in Cusco, Peru, you may see that there are paid advertisements from, Expedia,, and Priceline all vying for purchasers to buy via their web site as a substitute of reserving immediately with the lodge itself.

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The character of the journey business additionally presents challenges to the lodge enterprise. The common client will take a trip a couple of times a yr, typically visiting a brand new vacation spot every time.

Prospects turn into costly to accumulate and tough to retain via e-mail advertising. Nevertheless, there are nonetheless clear advantages of e-mail advertising for inns.


B2C gross sales is likely to be a problem for the lodge business, however business-to-business (B2B) presents a possibility. In case you construct relationships with enterprise vacationers, conventional journey brokers, and on-line journey companies (OTAs), you may construct repeat enterprise and nurture relationships via your e-mail advertising efforts.

Resort house owners who personal a number of properties can use e-mail advertising to promote completely different experiences as soon as a visitor has had one profitable stick with them. Any lodge that lends itself to repeat prospects ought to use e-mail to remain prime of thoughts.

Lower than 10% of vacationers report that they “at all times” know which model they are going to buy previous to researching. Whereas the nurture interval could also be lengthy, prospects are nonetheless up for grabs and able to be wowed by your advertising efforts.

Want a refresher on e-mail advertising? Learn our e-mail advertising information or watch our coaching:

Tips on how to Construct an E-mail Advertising and marketing Technique for Resorts

Comply with these eight steps and greatest practices to construct a lodge e-mail advertising technique for your self. As we stroll via every step, I’ll use the Cusco, Peru lodge Inkaterra La Casona for example.

1. Create content material.

E-mail advertising is simply one other type of content material advertising for inns. Discovering the very best e-mail advertising software program and feverishly a-b testing topic strains gained‘t get outcomes when you don’t begin with nice content material.

“You possibly can‘t use e-mail as a channel except you’ve obtained content material to feed it,” shared Matthew Barker, co-founder of Horizon Guides. Matthew steered creating mid-funnel content material that is particular to the area the place the lodge is positioned, equivalent to:

  • Exercise + space — e.g., Penguins in South Africa
  • Exercise + time — e.g., Northern Lights in January
  • How-to + space — e.g., Tips on how to see the monarch butterflies in Mexico

This content material could be articles which are search engine optimized (search engine optimisation), social media copy, or paid advertisements.

Professional tip: Content material that’s optimized for search could have the longest lifespan.

Some articles that Inkaterra La Casona might write are:

  • Celebrating Inti Raymi in Cusco
  • Machu Picchu in winter
  • Tips on how to go to the Ollantaytambo ruins

2. Flip content material right into a lead magnet.

To ensure that viewers on social media or your lodge web site to transform to e-mail subscribers, you’ll want to provide them a free reward.

That is referred to as a lead magnet or e-mail freebie. Your lead magnet must be high-quality sufficient to construct belief and justify somebody becoming a member of your e-mail listing.

An e-mail lead magnet for a lodge e-mail advertising technique can take virtually any kind:

  • An in-depth information damaged up into small bite-size items
  • Advised itineraries for various journey lengths
  • Intensive listing of native sights
  • In-depth guides
  • E-books

What‘s the simplest lead magnet for inns? Based on Matthew Barker, it’s providing a digested model of a bigger information.

“Inside your lengthy guides in your web site, ask readers if they need a bite-sized model of that information delivered to their inbox,” he shared. “Then create a drip sequence that breaks the article up into small items.”

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No matter you do, be sure that it packs worth or it’s going to fall fully flat at constructing belief. As a full-time traveler who seems at numerous free content material on-line, I unsubscribe instantly if an e-mail lead magnet is disappointing. The lead magnet must be priceless to be able to succeed at constructing belief.

Some e-mail opt-ins that Inkaterra La Casona might create are:

  • An e-book of day journeys inside attain of the lodge
  • Information to minimizing altitude illness upon arrival
  • Downloadable Spanish and Quechua phrasebook

3. Arrange a touchdown web page, sign-up kind, or pop-up.

E-mail advertising for inns hinges on compelling guests to affix their e-mail listing, and this often occurs in one in every of three locations:

  • Embedded sign-up kind: Web site guests see an embedded kind inside a webpage in your web site promoting your freebie.
  • Pop-up sign-up kind: A pop-up seems in your web site as viewers are studying weblog posts, reviewing your packages, or contemplating reserving.
  • Touchdown web page: Viewers on social media are directed to a complete net web page devoted to gathering e-mail subscribers.

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Touchdown pages are an effective way to transform viewers on social media into e-mail subscribers. Ship them from social to a touchdown web page that is designed to transform. Embedded sign-up varieties are an effective way to have interaction readers who’re in your weblog already.

That is the nuts-and-bolts method of rising your e-mail listing, however there are numerous superior methods that you would be able to discover as proven within the video under.

Inkaterra La Casona might collect e-mail addresses utilizing these methods:

  • Signal-up kind embedded 30% of the way in which via each weblog publish
  • Timed pop-up that invitations readers to enroll after being on the web site for 60 seconds
  • Type embedded within the lodge web site footer on each web page

4. Select e-mail advertising software program.

Your lodge e-mail advertising campaigns all must be despatched via an e-mail service supplier. Whereas the step of selecting e-mail advertising software program could be intimidating (and the choices are countless), this step could be easy and low-cost.

You should use our free e-mail advertising instrument: HubSpot e-mail advertising. Our e-mail advertising instruments may also help you set up your e-mail subscribers, ship your lodge advertising emails, and develop your listing.

5. Write a “welcome” e-mail sequence.

After an e-mail subscriber joins your listing, what occurs? They should get their free reward after which be despatched via an automatic welcome e-mail sequence.

Each profitable e-mail technique wants to begin instantly in any other case visitors will overlook that they signed as much as your listing and the chances of conversion lower.

This sequence ought to cowl some fundamental info:

  1. Your tackle and a transparent unsubscribe button (required by regulation)
  2. How typically you will talk with them
  3. What worth emails have for readers

Welcome e-mail campaigns are arguably an important emails you‘ll ever ship to visitors. In the event that they don’t really feel compelled to open emails 24 hours after becoming a member of your listing, the chances of them abruptly partaking are slim.

Fortunately, welcome sequences are a type of advertising automation which are arrange as soon as for each opt-in and left to run on autopilot.

A 3-part e-mail sequence that Inkaterra La Casona might schedule is:

  • Day 1: A welcome e-mail with the lead magnet
  • Day 2: Answering FAQs and sharing priceless suggestions
  • Day 3: Shared advantages of reserving early

6. Ship constant emails.

After the welcome sequence, common emails kick in. No matter frequency you select, just remember to solely ship high-quality e-mail campaigns.

A good way to have potential visitors unsubscribe is by sending skinny e-mail campaigns with minimal worth.

“Having traveled to 70+ nations during the last decade and stayed in a whole lot of inns, frequent emails from inns could be very helpful, and thrilling even.

Nevertheless, this isn’t at all times the case,” shared James Hammond, journey knowledgeable and host of the Winging It Journey Podcast.

James warns, “emails have to have value-packed info offering visitors with helpful particulars of native experiences and never at all times attempting to push a sale for the additional greenback.”

The lesson for lodge entrepreneurs: Don’t ship emails which are gentle on worth for the sake of emailing extra continuously. Select a frequency that you realize you may ship worth on.

The e-mail frequency for Inkaterra La Casona may very well be one e-mail per 30 days.

Whereas these emails are extra about being remembered than making gross sales, at all times finish with a name to motion that encourages readers to e book. Then as you method peak reserving home windows, push laborious for gross sales.

7. Push for gross sales in key reserving home windows.

When are prospects probably to e book journey? That is when you need to be sending your most persuasive gross sales emails.

Extra journey is booked at first of the yr than at another time. Resorts ought to reference their gross sales knowledge to see all of their peak reserving durations in the course of the yr, after which ought to push for gross sales in these home windows.

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For Inkaterra La Casona‘s e-mail advertising technique, this might imply sending sales-focused emails in the course of the reserving peaks of every quarter of the yr.

8. Contemplate a loyalty program.

A heat, pleasant tone goes a great distance within the hospitality business and this must be mirrored within the language that you simply use. As an alternative of encouraging readers to turn into e-mail subscribers to get promotional emails, invite them to affix your membership or loyalty program.

Whereas not all inns are ready to supply reductions, loyalty applications are an ordinary observe amongst chains they usually’re an effective way to retain

“Loyalty applications do not must be complicated, simply issue your buyer acquisition price (CAC) and your lifetime worth (LTV) into pricing promotions,” shared Matthew Barker.

“You know the way a lot it prices to accumulate a brand new buyer through direct advertising or an middleman, and you know the way a lot lifetime worth you may drive from repeat enterprise. This could provide you with wholesome room for a compelling promotion for repeat, direct bookings.”

A loyalty program for Inkaterra La Casona might embody a 5% low cost for members.

7 Suggestions for Constructing Your E-mail Advertising and marketing Technique

Are you impressed to launch your lodge e-mail advertising technique immediately? Comply with these straightforward suggestions and lodge business greatest practices to assist get the very best return in your funding.

1. Ship useful emails.

There’s extra to lodge e-mail advertising than simply advertising emails.

Promotional emails have the aim of getting new visitors to e book or previous visitors to e book once more, however to be able to compel visitors to revisit your lodge, they should first turn into glad lodge visitors.

You possibly can ship 4 varieties of emails to current visitors to assist enhance their expertise together with your lodge:

  • Affirmation emails: Despatched proper after reserving. Ship an automatic e-mail to visitors as soon as they’ve booked, with all vital details about their keep.
  • Pre-arrival emails: Despatched proper earlier than the reservation. Anticipate your visitors’ questions and supply solutions to FAQs like check-in time, instructions, parking, and so forth.
  • Welcome emails: Despatched at the beginning of the reservation. Particulars about check-out occasions, lodge facilities, vital issues to know concerning the space, native occasions visitors could also be inquisitive about. Welcome emails could be promotional in the event that they embody particulars about room upgrades or different upsell affords, however the focus must be buyer expertise.
  • Put up-stay emails: Ship after the reservation. Comply with-up emails. Share particulars about your membership or loyalty program if in case you have one.

Most of those emails could be automated, excluding the welcome message which might must be up to date to be able to embody related details about present native occasions.

To enhance your e-mail open charge, make it possible for your e-mail topic strains make it clear that these emails pertain to their reservation and are not basic advertising emails.

My expertise receiving numerous advertising emails from inns has taught me that many inns ignore the precise visitor expertise of their emails.

So many emails are despatched attempting to get viewers to make a reservation after which come again once more sooner or later, however value-packed communication throughout visitors’ visits will enhance the chances of them changing into loyal prospects.

2. Embrace storytelling.

Do not simply inform potential visitors about your lodge, paint them an image utilizing storytelling.

“Resorts aren’t simply promoting rooms; they’re promoting experiences,” shared Amanda Sexton, founding father of FocusWorks. “Whether or not it is the breathtaking view from a collection, the wealthy historical past of the constructing, or the connoisseur dishes on the in-house restaurant, each lodge has a narrative to inform.”

E-mail is a private advertising medium; much more private than social media, paid advertisements, or conventional media. It‘s your alternative to make use of a visitor’s first title, and assist them envision themselves in your house.

Paint an image that visitors’ are dying to see themselves in.

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3. Maximize e-mail segmentation.

Make sure that to phase your e-mail listing to maximise your efforts. You obtain this by gathering knowledge about visitors after they choose into your e-mail listing.

A couple of easy questions can reveal numerous vital knowledge that may be leveraged in your lodge e-mail advertising technique:

  • Particular person traveler or an internet journey company
  • Price range or luxurious
  • Touring alone, as a pair, with associates, or as a household
  • When the journey is deliberate

Then, you may phase your e-mail listing to enchantment to particular teams of individuals.

“By segmenting your e-mail listing into smaller teams based mostly on preferences, pursuits, or behaviors, you may craft emails which are extra tailor-made to every of your buyer’s particular person wants,” shared Jaden Oh, chief of selling at Traffv.

“This is not going to solely assist your lodge to extend engagement together with your emails, but in addition help you ship content material that’s extra related to every buyer.”

Viewers segmentation will even enable you collect knowledge in your prospects, which is able to enable you personalize your lodge e-mail advertising campaigns.

4. Personalize when doable.

As soon as you’ve got harnessed buyer knowledge, you should utilize it to personalize your lodge e-mail advertising campaigns to vacationers. This may also help you ship affords which are extra interesting to visitors, bettering your open charge and e-mail conversion.

“Focused advertising makes a recipient really feel seen,” shared Yulia Saf, founding father of Miss Vacationer. “Merely together with visitor historical past and preferences generally is a game-changer. For instance, sending particular affords on family-friendly actions to previous visitors who’ve booked household rooms.”

As a traveler, I‘ve discovered that the personalization of emails could make me really feel extra excited for a visit when it’s performed accurately, and even much less excited when it is performed badly. As quickly as emails from a lodge begin coming into my inbox promoting numerous baby and family-oriented lodge companies, I’m wondering if I booked the fallacious lodge.

I fear that this lodge might be swarming with screaming kids and shouting dad and mom as a substitute of being the calm expertise I hoped to e book. A easy query about whether or not or not vacationers are coming alone, as {couples}, or as households can mitigate this danger.

5. Leverage buyer evaluations.

Previous visitors can present your most compelling advertising materials within the type of evaluations.

“It is impactful if a lodge e-mail advertising marketing campaign can spotlight a superb number of buyer evaluations and scores,” shared Rachel Escio, content material specialist at Thrive Web Advertising and marketing Company.

“It is a large asset that instantly presents the standard of keep that visitors can anticipate, in addition to your on-line status as a property and the credibility of the group that runs each entrance and back-of-the-house.”

6. Embrace a transparent name to motion.

Profitable e-mail advertising e-mail isn‘t full and not using a sturdy name to motion (CTA). All e-mail campaigns want to depart the reader realizing what they’re purported to do.

These CTAs might be completely different based mostly on the place the shopper is at within the buyer journey:

  • Have not booked but: Ebook now, reply FAQs to assist make the choice, and so forth.
  • Pre-arrival emails: Tips on how to examine in, contemplate luxurious packages like a spa therapy, and so forth.
  • Throughout keep: Tips on how to get essentially the most out of their go to, details about native occasions, and so forth.
  • After keep: Advantages of becoming a member of your loyalty program, encouragement to e book once more, and so forth.

Having a transparent CTA makes viewers perceive the worth and goal of every e-mail, and can in flip assist enhance click-through charge.

7. Tie it to your bigger lodge advertising technique.

E-mail advertising shouldn‘t be a standalone pillar of a lodge’s advertising technique; it ought to complement the bigger content material advertising plan.

“At all times be sure that the e-mail content material compliments the content material on social media, in your web site, and so forth.,” shared Kiara Pajon, account government at Soto Company.

“Primarily, the content material ought to match — the identical messaging on social media, your web site, and e-mail campaigns.”

This makes e-mail advertising for inns much less work in the long term as a result of lodge house owners can repurpose content material from the web site copy, social media, and weblog posts into automated emails.


As a traveler, I’ve personally skilled the great, the dangerous, and the ugly (or relatively the really useful, fully ineffective, and overly promotional) of lodge e-mail advertising.

Whereas many inns put in minimal effort simply the examine the e-mail advertising field, the lodge enterprise and hospitality business have numerous worth to contribute via their e-mail advertising.

It is simple to get caught up within the completely different e-mail automation software program choices, e-mail service suppliers, click-through charges, and extra, however profitable e-mail advertising for inns boils down to some advertising fundamentals.

Bear in mind the shopper journey and use these greatest practices to serve your visitor with each reservation affirmation, pre-arrival e-mail, and promotional message.

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