Ditching ‘More is More’ to Increase Sales Team Effectiveness by 50%: Teamwork.com’s Story

How do you go from placing out fires to operating like a well-oiled machine? Effectively, the trick is likely to be so simple as prioritizing high quality over amount.

In case you’re rolling your eyes at your display proper now, simply hear us out. For eons, salespeople have been informed to make extra calls, ship extra emails, and take extra conferences. However being busy doesn’t go away time for pondering strategically, nurturing buyer relationships, or ensuring your workforce has all the pieces they want — particularly if your organization is rising at lightning velocity.

Learn on to learn how Teamwork.com elevated gross sales effectivity by 50% once they ditched “extra is healthier” in favor of “higher is healthier.”

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Teamwork.com’s Gross sales Story

Who’re you and what’s Teamwork.com all about?

My identify is Beau Brooks and I’m the International VP of Gross sales at Teamwork.com, a challenge administration software for consumer work. It’s an all-in-one platform that helps companies and consumer groups ship initiatives on time and on finances in a single centralized place.

What’s the backstory? How did Teamwork.com get its begin?

The story is fairly cool. In 2007, our founders began an internet company, constructing web sites and different options for purchasers. As their company began to develop, they struggled to maintain up with the challenge administration facet of issues. They began searching for software program that might assist handle the consumer facet of the enterprise, however the product they have been searching for didn’t exist. So, they determined to construct one.

The software they constructed ended up being such an enormous success that the founders pivoted the company to give attention to the platform.

How has the corporate grown since then?

The unique product is now a part of a complete challenge administration platform. However, that OG product nonetheless exists as we speak as Teamwork.com (formally referred to as “Teamwork Initiatives”). Because the platform grew, so did the corporate. In the present day, Teamwork.com has over 350 workers and 13 workplaces in over six international locations. And within the final 3 years, we’ve undergone a ton of progress and alter.

What was the gross sales method like within the early levels of the enterprise?

Within the early levels, our founders have been doing all of it. Together with the promoting. However they have been product guys, so the gross sales technique was very product centric. The draw back of that’s that when all you’re doing is promoting clients on a product or characteristic, you’re not constructing deep relationships or serving to clients perceive the practical and emotional advantages of the platform.

Finally, they employed gross sales leaders from enterprise backgrounds, and their method was to

give folks a bit of coaching, throw them in, and begin promoting. They figured folks would swim, however as a substitute, they have been drowning. It’s exhausting to remain on monitor whenever you’re undecided tips on how to handle every day duties and it’s even tougher to show prospects into clients when you do not absolutely perceive how or why the product you’re promoting helps resolve their issues and wishes.

Stroll us by what occurred when the corporate began experiencing fast progress?

Effectively, once we went from an organization of 30 to over 300 folks, the gross sales workforce simply couldn’t sustain with the quantity of leads. We have been caught in that outdated “Extra, extra, extra. Promote, promote, promote” sort of mentality and we acquired caught in a vicious cycle the place we might ramp up the closing enterprise, get it closed, after which have to begin yet again each month. It was unscalable.

We needed to maintain hiring extra folks, however we weren‘t getting probably the most out of the folks we had, so we have been principally throwing away revenue by not optimizing productiveness. Together with that, we weren’t utilizing a consultative method. That meant we weren’t closing as many offers as we may have, as a result of we have been specializing in pushing options reasonably than connecting with prospects.

These issues, mixed with the truth that our homegrown gross sales instruments didn’t present automation or visibility into the pipeline for an organization of our dimension, meant we have been always placing out fires. It was actually exhausting.

How did you progress out of the firefighting stage and right into a extra strategic part?

To realize scalable, long-term progress, I knew that we needed to cease specializing in amount of leads and begin specializing in high quality — however not simply the standard of our buyer relationships. We additionally wanted to give attention to the standard of our course of, our technique, even the best way we prepare our reps.

We took strides like constructing automation within the deal circulation and guiding reps by the mandatory steps to progress clients ahead. We leveraged AI sources to foretell lead and deal outcomes, utilizing the information from previous offers to tell extra refined, correct forecasting and utilizing insights about our greatest clients to arrange a simpler qualification course of.

We began spending additional time creating related gross sales content material that was particular to our prospects, as a substitute of enrolling contacts in sequences with generic emails. We created a brand new compensation plan for BDRs, the place they solely obtain bonuses for the standard leads they generate. And we construct a contemporary quoting course of with approval steps to make sure correct pricing, low cost administration and create sturdy alignment with our Deal Desk workforce.

Accessing HubSpot and Gross sales Hub gave us the automation, visibility, and options we would have liked to give attention to enhancing the best way we have been approaching and doing issues. With extra time and higher processes in place, all the gross sales workforce can now work extra strategically and effectively than ever earlier than.

How did you get the workforce on board?

Earlier than we rolled out the platform to all the firm, gross sales management chosen a number of reps to function HubSpot Champions. The reps got the pre-training and training they wanted to champion the rollout throughout the org.

It was useful to create a gross sales sandbox that allowed reps to check drive the software, follow operating our gross sales course of, with out being afraid to make errors. Gross sales Ops additionally held every day stand-ups with the workforce to evaluation the implementation course of and talk about any challenges that have been popping up. It was actually highly effective to have inside voices praising the platform and it was a terrific alternative for extra peer-to-peer interplay and profession growth.

We have been fast to attach offers to our chat by automation which triggered actual time celebration bulletins for closed received offers throughout all the workforce. You could be positive the workforce was excited to begin closing offers and getting acknowledged throughout the group!

Stroll us by the evolution of your gross sales course of.

The best course of is clearly outlined, repeatable and designed to show extra prospects into clients. However with the main target shifting to high quality, the method wanted to assist us determine our Most worthy prospects, pinpoint inefficiencies, optimize our groups, and nurture buyer relationships. Gross sales Hub gave us full visibility into our gross sales pipeline, which meant we may monitor buyer interactions, determine priceless alternatives, and pinpoint inefficiencies so we may determine tips on how to begin enhancing our course of.

We checked out what number of SQLs a salesman must be efficient in a given month, and what number of actions they should tackle these results in be efficient. We tracked the common variety of touchpoints, once we wanted to take motion, and what number of interactions have been wanted to shut a deal.

Accessing that information in HubSpot made it potential for us to method prospecting as a science and optimize our gross sales course of to make it clear, repeatable, and scalable — which has helped enhance the gross sales workforce’s effectivity by 50%.

How did you optimize your gross sales workforce?

Earlier than, we have been hiring folks simply to fulfill the rising variety of leads. And it wasn’t helpful or sustainable. So, as a substitute of placing extra butts in seats, spending extra time doing tedious admin duties, and placing extra effort into each potential prospect, we began specializing in doing extra with much less — by taking advantage of the workforce we already had.

Gross sales Hub helped us optimize the workforce by giving us visibility into how our present reps have been functioning and figuring out in the event that they have been promoting successfully. As soon as the workforce was optimized, we have been capable of decide if we would have liked extra folks. Once we did want to rent, we have been in a position to usher in the proper folks and supply them with efficient onboarding.

Because the key to environment friendly rep ramp up is consistency, we began customizing our gross sales software program to require sure inputs when creating or updating data. For instance, when new alternatives are created, reps need to fill in required fields like “firm dimension” — to assist set up sturdy practices, proper out of the gate.

We additionally arrange reusable playbooks and e mail sequences for widespread processes and buyer interactions. The impact has been big. Within the first six months, alone we have been capable of cut back the common deal size by 10%.

Inform us about your enablement course of. How has that helped the workforce?

We’ve come a great distance from the “throw them in and see in the event that they swim” days. Even the strongest salesperson goes to wrestle in the event that they don’t have entry to nice coaching or steering. As soon as we had entry to HubSpot we had the time and sources to make enablement a precedence — throughout onboarding and after.

Now, our managers use Gross sales Hub to examine in and see what’s working for the workforce, and step in if one thing isn’t. It’s been nice to construct shared pipeline dashboards throughout the workforce which have created widespread understanding and expectations in any respect ranges and assist managers laser in to assist with teaching precisely the place it’s wanted. Having perception into efficiency means they’ll present reps with personalised steering and related suggestions to assist our folks develop and succeed.

The sturdy nature of the forecasting software in Hubspot has upped our recreation. Our weekly workforce forecasting conferences are environment friendly and floor the proper offers to debate. Managers can simply monitor modifications in workforce forecast and coach reps with constantly pushed offers. We now have extremely seen forecasting that’s out there all the best way to the board stage.

Because the shift, what’s helped you deepen buyer relationships?

I discover that folks do not care about what your product can do till they understand how a lot you care about them. And whenever you’re a salesman, the important thing to doing that’s understanding your clients’ issues and how one can assist resolve them.

Up to now, we didn’t have the bandwidth or instruments to do this. Gross sales Hub modified that. We used playbooks to construct a sequence of triggers and checks into our system that tracks clients’ ache factors and information reps in aggressive deal conditions. We now have additionally added product playbooks in Hubspot making it very quick for reps to entry wanted info. Our workforce is ready to evaluation these points and alter their promoting technique to supply every buyer with options tailor-made to their wants. It’s helped us construct deeper relationships, enhance our common promoting worth by 18% and amp up our win price by 11%.

How has the workforce benefitted from the less-is-more philosophy?

Ditching the ‘extra is extra’ mentality has essentially modified the sport for our reps and managers. It’s helped us enhance productiveness, effectivity, and profitability — quick. As of late, our workforce is working like surgeons as a substitute of firefighters — and the high-quality visibility, automation and options that Gross sales Hub has given us has performed a big position in that.

Any recommendation for different rapidly-growing gross sales groups?

Evolve your technique and gross sales course of to give attention to scalability, effectivity, and long run progress. Optimize your workforce. Prioritize coaching and discovery and hunt down the proper instruments to amp up gross sales and empower your workforce. And don’t neglect to search out enjoyable methods to rejoice workforce wins!

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