Home Sales Prospecting How & When to Use an AI Email Assistant [+Tools to Consider]

How & When to Use an AI Email Assistant [+Tools to Consider]

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How & When to Use an AI Email Assistant [+Tools to Consider]

AI e-mail assistants are right here that can assist you handle your emails and drastically scale back time spent within the inbox. Can I get a hallelujah?

ai email assistant writing emails on a laptop

Emails are important in enterprise, however we will all agree that e-mail administration is a time suck. Plus, with 347.3 billion emails despatched each day, it’s honest to say that not all are necessary. Emails take up a variety of pointless time.

On this article, we’ll share the whole lot you have to learn about AI e-mail assistants, from what they’re to when to make use of every person the instruments we love.

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What’s an AI e-mail assistant?

An AI e-mail assistant is a device that makes use of synthetic intelligence that can assist you handle emails. Electronic mail assistants can assist with producing e-mail advertising and marketing campaigns and sending emails.

AI e-mail assistants can even help your day-to-day e-mail administration with topic and physique ideation and content material technology. AI may even allow you to tidy historic emails and type by that overwhelming unread inbox.

Advantages of Utilizing an AI Electronic mail Assistant

If you happen to’re new to AI e-mail assistants, you’ll be amazed by the point you might save. Listed below are simply a number of the advantages.

Electronic mail Administration

I don’t learn about you, however eradicating emails I don’t need saved in my inbox is without doubt one of the most tiresome jobs. AI e-mail assistants can analyze emails with widespread developments — like emails from social media, for instance — and mass delete them.

It will prevent time and reminiscence in your gadgets. Good e-mail administration additionally reduces your carbon footprint.

Saving Time

Whether or not it’s managing day-to-day emails or getting previous author’s block, AI e-mail assistants can help you. As an alternative of sitting at a PC excited about the way you’re going to jot down your subsequent e-mail, you may present a immediate to AI, and it’ll do the remainder for you.

Putting the Proper Tone

As an alternative of studying your e-mail again and again, you should use AI e-mail assistants to assist get the tone of your e-mail excellent.

Whether or not you want one thing pleasant, skilled, witty, heartfelt, or academic, AI e-mail assistants can assist you. Don’t fear. Your e-mail will nonetheless sound prefer it’s from you, because the assistant will use your preliminary e-mail as a place to begin.

Growing CTR on Advertising and marketing Emails

If you happen to’re not sending e-mail advertising and marketing campaigns with an A/B break up check on topic traces, you’re lacking out. AI e-mail assistants make this simpler than ever. The assistant can generate topic traces for you. Use the ability to extend your open and click-through charges.

Sending Emails on the Good Time

AI harbors extra knowledge than we might ever think about, and the extra you employ AI, the higher the output turns into.

Save your self from manually choosing by knowledge to seek out the very best time to ship an e-mail, and use AI as an alternative. AI can analyze knowledge and make government advertising and marketing selections based mostly on fascinating actions from earlier emails, reminiscent of open charges and clicks.

Some instruments take emails one step additional, sending emails at completely different occasions to every contact.

When to Use an AI Electronic mail Assistant

AI e-mail assistants are greatest used to help the e-mail course of. Use AI to “outsource” tedious duties the place human intervention produces no main profit.

It’s necessary to have human eyes on most tasks that leverage AI, even when that’s simply checking the work and enhancing content material. Bear in mind, AI doesn’t know your model or prospects fairly such as you do, and it could’t help when emails should be extremely personalised.

Nonetheless you select to make use of AI, it would actually have a time-saving profit.

AI Electronic mail Assistant Instruments

The instruments you select will rely in your objectives, however listed below are six of our favorites, what every device does greatest, and what we like about them.

1. HubSpot’s Content material Assistant

ai email assistant, content assistant

Get began with HubSpot content material assistant in the present day.

  • Value: Obtainable on free accounts and up
  • Greatest for: Content material ideation, technology, and sharing
  • What we like: Content material Assistant takes the heavy lifting out of content material creation, saving time with its data-driven suggestions.

Content material assistant is a collection of AI instruments from HubSpot that integrates with the instruments you already use. That features leveling up your emails with AI. This software program can finish author’s block and generate content material from prompts. Simply describe what you wish to say, and the AI will write the remainder.

You may as well use content material assistant to good the tone of your message. If you have already got one thing written, the device can assist you make the best tweaks to match your required tone. You possibly can rewrite the identical message for each a proper viewers and people you’re already pleasant with.

Take a look at content material assistant, and begin sharing content material at report pace.

2. Encharge’s Free Electronic mail Topic Line Generator

Screenshot of Encharge’s Free Email Subject Line Generator shows how it works, an example of AI-assisted subject lines.

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  • Value: Free, and no account required
  • Greatest for: Ideation for e-mail topic traces
  • What we like: It’s a quick observe to producing e-mail topic traces.

Encharge’s Free Electronic mail Topic Line Generator requires you to go to their web site to make use of it, taking you out of your present interface. Nonetheless, this free device is nice, particularly when experimenting with AI capabilities.

This AI device will generate e-mail topic traces based mostly on the data you present. Merely enter your e-mail subject, your organization identify, and select a tone from 21 choices. The device will generate 14 topic line choices in lower than three seconds.

This may be actually useful in rising open charges, as 35% of recipients open emails based mostly on their topic traces alone.

3. ChatSpot’s CRM Interplay

AI email assistant, HubSpot’s ChatSpot tool for content generation.

  • Value: Obtainable on HubSpot CRM, free on all accounts
  • Greatest for: Eliminating tedious duties
  • What we like: In a immediate or two, ChatSpot performs duties (like sending emails) or pulls knowledge (like creating customized stories).

ChatSpot makes use of chat-based instructions to work together along with your HubSpot CRM. As an alternative of looking out your CRM for info, you may merely ask for it in plain English. Then, ChatSpot will fast-track you to the consequence — that report you needed.

You should utilize ChatSpot to save lots of time in your CRM. In case your C-suite wants a abstract of what’s happening with a sure marketing campaign, simply ask ChatSpot and ahead the response.

ChatSpot will eradicate tedious duties, save time, and shorten onboarding occasions for brand spanking new employees since the whole lot is infinitely simpler to seek out with ChatSpot.

You may as well use ChatSpot to information your emails. You possibly can craft messages based mostly on how steadily your prospect or buyer interacts with what you are promoting.

4. Plicca’s Quicker Electronic mail Administration

AI email assistant — Plicca’s homepage clearly states how they can help their users. The hero says, ‘Manage your email inbox more effectively.’

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  • Value: From $15 per consumer a month
  • Greatest for: Inbox administration
  • What we like: Plicca saves time by sending alerts for whenever you really must verify your inbox.

Considered one of Plicca’s e-mail options goals to save lots of you time in the case of e-mail administration, taking emails from distracting to productive.

Plicca’s options embody e-mail notifications for these emails which can be really necessary, so that you’re not checking your e-mail for low-importance, non-urgent emails. Plus, you may arrange notifications on emails chances are you’ll not must reply to (these in cc, for instance).

Plicca will combine along with your e-mail consumer, so that you don’t want a separate app to handle emails, holding you busy in a single interface.

5. Seventh Sense’s Scheduling By Recipient

 Screenshot from Seventh Sense’s dashboard showing how AI has generated a contact engagement heatmap.

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  • Value: From $64 per thirty days
  • Greatest for: Altering e-mail scheduling occasions by recipient
  • What we like: Seventh Sense presents a customized ship time based mostly on particular person consumer habits, serving to to offer your prospects with the very best worth.

As an alternative of mass sending emails concurrently to everybody in your contacts record, Seventh Sense makes use of AI help to investigate particular person consumer habits.

The device will ship emails to every recipient at the very best time for them as an alternative of sending them to everybody based mostly on the common open fee by time. This implies your contacts are receiving emails at a time to swimsuit them, offering a greater expertise.

Plus, Seventh Sense’s data-driven “selections” imply your recipients usually tend to open and have interaction along with your e-mail.

6. Lyne.ai

Screenshot from Lyne.ai’s website summarizes what they do. The heading in the hero reads, ‘Send personalized cold emails at scale’

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  • Value: There’s a free plan for everybody
  • Greatest for: Sending personalised emails at scale
  • What we like: The Chrome extension lets you extract knowledge from different advertising and marketing instruments like Gross sales Navigator.

Lyne.ai will allow you to ship personalised chilly emails at scale. To start, all you want are LinkedIn profiles or a listing of emails. You can begin with your personal database or entry the Chrome extension to extract knowledge from instruments like LinkedIn’s Gross sales Navigator.

Like every AI, Lyne means that extra enter results in higher output. Lyne additionally claims that 95-99% of their traditional intro traces are usually good to go, and a assessment of 300 outputs will take as little as quarter-hour.

Getting Began

AI e-mail assistants can take a variety of the heavy lifting in the case of managing inboxes, writing messages, and sending emails.

There’s an AI e-mail assistant for almost each job that you can imagine.

Though AI assistants can’t do the whole lot themselves (and a human verify is beneficial), it’s nearly assured to take tedious duties off your desk, so you may give attention to the areas the place your priceless human enter leaves probably the most impression.

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