Final 12 months, I lastly made the change to a Mac.

As a marketer by day and enterprise growth specialist by night time, I take advantage of many various instruments to handle my time, monitor duties, hold my artistic juices flowing, keep in contact, automate stuff, and hold all the things good and arranged.

So, I used to be anxious if my common productiveness apps and instruments, particularly those needing downloads, would work nicely on a brand-new Mac. Seems, all of them did. And my productiveness surged.

So, on this piece, I’m sharing the ten finest productiveness apps for Mac with all their options and golden highlights.

Desk of Contents

What are productiveness apps?

Productiveness apps enable you work higher and quicker, liberating up your psychological power. Their fundamental aim is to make you extra targeted and productive at a given second.

In response to worker efficiency analysis, productiveness instruments have an extraordinarily constructive influence on worker efficiency. Those that use them are extra relaxed and obtain higher outcomes.

In essence, productiveness apps assist with job administration, calendar group, note-taking, workforce collaboration, and time monitoring. For instance, challenge administration instruments fall beneath this class. They allow you to kind duties into boards, lists, and playing cards, which is tremendous helpful for staying on monitor.

10 Greatest Productiveness Apps for Mac

1. Todoist

Picture Supply

Todoist is a job administration app for organizing duties and tasks. You’ll be able to create to-do lists, set deadlines, prioritize duties, and collaborate with others.

It’s out there on browsers, cellular units, and desktop purposes. Todoist organizes your tasks with recurring duties, sub-tasks, labels, and filters.

Core Options

• Easy job seize.
• Recurring due dates.
• Well timed reminders.
• Integration with Everhour, Outlook, Gmail, Google Calendar, Slack, Trello, and extra.
• Cross-device synchronization.
• Venture group inside customizable tasks.
• Versatile views, together with listing, calendar, and board layouts.
• Collaborative options for sharing duties, assigning roles, and exchanging feedback.
• Prepared-made templates for jumpstarting teamwork.
• Productiveness monitoring for setting objectives, monitoring progress, and analyzing traits.

Pricing

• Newbie: Free.
• Professional: $4 monthly (billed yearly).
• Enterprise: $6 per member month-to-month (billed yearly).

Tried & Examined: What I Suppose

I’ve tried different apps like Microsoft To-Do and Google Duties, however Todoist’s fast keyboard enter for dates, tasks, priorities, and tags satisfied me rapidly to modify.

I take advantage of Todoist primarily for 2 issues:

• Scheduling. I like the simplicity of scheduling with it. For instance, I sort “Each Monday” for a job I do each week. It additionally works for extra particular schedules, like “each three months beginning March 1.”

I simply sort these phrases, and Todoist understands instructions with out additional enter from me.

Picture Supply

• Planning. I take advantage of it to plan my every day actions — from work to non-public ones. On my listing, you could find issues like morning yoga, breakfast, writing an article, visiting the dentist, and so forth. Plus, Todoist’s customers could make lists with out strict deadlines, reminiscent of purchasing lists. I personally use Notes on my iPhone for that.

Picture Supply

And one of many coolest issues about Todoist is the way it works with Alexa.

If I neglect one thing, I simply say, “Alexa, add a brand new assembly tomorrow at 8 am,” and growth, it’s in my Todoist in seconds.

2. Harvest

Picture Supply

Harvest is a time-tracking and invoicing software program that manages time and bills. It helps monitor productiveness, analyze challenge prices, and streamline billing processes.

It additionally creates detailed reviews to investigate challenge progress and efficiency.

Core Options

• Monitoring hours, tasks, and actions with visible reviews.
• Administration of invoices, bills, and billable objects.
• Integration with widespread instruments like Asana, Slack, PayPal, and extra.
• Automated reminders and notifications for consistency.
• Actual-time challenge budgeting, forecasting, and progress monitoring.
• At-a-glance view of workforce workload and useful resource administration.
• Customizable reviews and collaboration instruments for challenge administration.
• Cell entry and on-line/offline time monitoring.
• QuickBooks integration for seamless accounting.
• Easy information import/export and web-based deployment.

Pricing

• Free Endlessly: $0.
• Harvest Professional: $10.80 per seat month-to-month (billed yearly).

Tried & Examined: What I Suppose

I attempted to make use of Harvest for invoicing, and actually, since I’m not huge on accounting and all that numbers stuff (I suppose each artistic particular person feels the identical), I discovered it very easy to make use of however stayed with my Google Sheets.

Nonetheless, you may profit from monitoring paid/unpaid invoices and sending reminders.

Picture Supply

Two issues I favored about its invoicing function:

• It mechanically creates invoices from timesheets.
• I can settle for on-line funds by way of PayPal and Stripe.

I additionally tried its time tracker.

In comparison with different trackers, I like Harvest’s privateness safety. It doesn’t:

1. Take screenshots or video recordings of your laptop.
2. Monitor your chats or messages.
3. Monitor which web sites or apps you employ.
4. Enable monitoring of your workforce’s location through GPS.

Picture Supply

Your employer sees your timesheets after you submit them, which is ideal for distant staff. There’s no want to fret if a personal message pops up throughout a screenshot — Harvest tracks time precisely whereas respecting your privateness. I find it irresistible.

3. Monday.com

Picture Supply

Monday is a challenge administration software for managing duties, bettering collaboration, and growing productiveness. Monday helps product, design, and R&D groups work higher with agile workflows.

Core Options

• Clear interface and easy navigation.
• Customizable workflows.
• Process administration, information visualization, workload monitoring, and different challenge administration options.
• AI Assistant provides useful recommendations and automation.
• Templates for various industries and sectors.
• Scales with workforce measurement — appropriate for companies of all sizes.
• Doc modifying, challenge message boards, visitor entry.
• Integrates with Gmail, Slack, Groups, and extra.
• Chart view, customizable dashboards for monitoring progress.
• Dwell chat, e mail assist, 2FA, IP restriction.

Pricing

• Free: $0 perpetually, as much as 2 seats.
• Fundamental: $9 a seat monthly (billed yearly).
• Normal: $12a seat monthly (billed yearly).
• Professional: $19 a seat monthly (billed yearly).
• Enterprise: Worth out there upon request.

Tried & Examined: What I Suppose

I take advantage of Monday, Asana, and Trello for various tasks. For me, Monday wins when it comes to flexibility and pricing. On Monday, I monitor my workload for the charitable fund District #1, like a head of partnerships.

I opted for a simplified Kanban methodology to arrange and prioritize my duties with “Backlog,” “In progress,” and “Accomplished” tabs.

My content material advertising buddies additionally use Monday’s Content material Planning Template. It helps them with all the things from brainstorming concepts to scheduling posts — multi function workspace.

As an example:

• You’ll be able to schedule content material weeks prematurely, so that you at all times know what’s arising.
• Handle your workload by assigning duties.
• By no means miss a deadline, due to automated reminders.

4. Trello

Picture Supply

Trello is one other challenge administration software for small groups with boards, lists, and playing cards for organizing duties and tasks. It’s tremendous straightforward to maneuver the playing cards between lists as duties progress. You too can add descriptions, checklists, due dates, attachments, and feedback to playing cards.

The most effective worth for cash. (Free to your complete workforce(!) with restricted options.)

Core Options

• Organizing tasks and duties on boards — Kanban board fashion.
• Visualizing challenge timelines for monitoring sprints and objectives.
• Planning and scheduling duties with a calendar view.
• Displaying location-based information on an interactive map.
• Coordinating work throughout a number of boards with customized overviews.
• Automating duties and workflows with Butler automation.
• Pre-designed templates.
• Integration with apps like Slack, Miro, Salesforce, and extra.

Pricing

• Free: $0 (free to your complete workforce).
• Normal: $5 per person a month if billed yearly ($6 billed month-to-month).
• Premium: $10 per person a month if billed yearly ($12.50 billed month-to-month).
• Enterprise: $17.50 per person a month, billed yearly.

Tried & Examined: What I Suppose

I used to work primarily on Monday or Asana, however then I met a shopper who prefers Trello for all their tasks. So I gave it a attempt. Proper from the beginning, Trello was tremendous straightforward to make use of.

I transfer duties between “Temporary prepared,” “Assigned to author,” and so forth., with just some clicks.

Leaving feedback on every card can also be easy, and I like how organized and neat all of it seems to be on the dashboard.

Prime options I take advantage of:

• Description. For a quick overview of challenge particulars to maintain the shopper within the loop.
• Label. Moreover shopper labels, I additionally categorize duties for myself with labels like “Pressing,” “In Progress,” or “Accomplished.”
• Guidelines. I take advantage of checklists to trace the completion of particular duties.
• Attachment. I embody related assets, paperwork, or pictures.

The most effective half is that pictures are seen on the board — there isn’t any have to open a job to see them.

Picture Supply

For Mac customers: Proper-click a picture, copy it, then paste it straight into Trello with Cmd+V.

5. Grammarly

Picture Supply

Grammarly is my go-to writing assistant for catching grammar errors, punctuation, spelling, readability, and plagiarism.

The most effective factor in regards to the app is its real-time recommendations and corrections as you sort.

Core Options

• Grammar and spelling checks.
• Punctuation checks — commas, durations, citation marks, and semicolons.
• Model recommendations for enhanced readability.
• Suggestions on sentence construction and readability.
• Synonyms and different phrases for enriching vocabulary.
• Plagiarism detection.
• Browser extension for real-time help.
• Integration with platforms like Gmail, Microsoft Outlook, Apple Mail, MS Phrase, Google Docs, Slack, LinkedIn, X, and so forth.
• Customized writing insights.
• AI rewriting.
• Correct citations in APA, MLA, or Chicago fashion.
• Cell keyboard for writing on smartphones and tablets.

Pricing

• Free Plan: $0 monthly.
• Premium Plan: $12 monthly billed yearly, or $30 monthly billed month-to-month (my selection).
• Enterprise Plan: $15 member monthly billed yearly, or $25 member monthly billed month-to-month.
• Enterprise Plan: Customized pricing.

Tried & Examined: What I Suppose About It

Identical to each different content material author, I am keen on Grammarly. It rapidly fixes misspellings, errors, and grammar points. I normally use it to shine my articles and write my LinkedIn posts.

It’s one of many high Mac productiveness instruments as a result of it integrates completely with Safari, and its downloaded model works flawlessly as nicely.

Whereas Grammarly is extremely useful, I don’t at all times agree with a few of its recommendations. They merely don’t match my context or sound awkward. Nonetheless, regardless of these occasional quirks, Grammarly at all times helps me catch errors I overlook, particularly in a rush.

6. Marinara Pomodoro Assistant

Picture Supply

I take advantage of the Marinara: Pomodoro Assistant Chrome extension to make the Pomodoro method simply accessible on my Mac. The app breaks duties into intervals, historically 25 minutes lengthy with quick breaks.

I’m merely in love with this technique for supercharging my productiveness once I wrestle to tug myself collectively and get issues accomplished. It immediately prompts my focus mode, and I change into so within the zone that nothing can distract me.

Core Options

• Progress monitoring for every day, weekly, or customized durations.
• Work interval length adjustment.
• Variable break durations.
• Auto-start choice for the following timer and world hotkeys.
• Export to CSV, alarm sounds choice, non-obligatory ticking, and startup launch.
• Historical past report.

Pricing

Tried & Examined: What I Suppose

I’ve tried varied Pomodoro apps earlier than, however Marinara Pomodoro Assistant is my favourite. It really works easily with none bugs or crashes. Additionally, the reviews are crystal clear. I simply choose a timeframe and test working intervals.

7. Evernote

Picture Supply

Evernote is an app for taking any form of notes and maintaining them organized. Use it to write down down concepts, save internet pages, and even report audio notes. It really works on units like your telephone and laptop computer, so you may entry your notes from wherever.

Core Options

• Fast word creation and entry on any system.
• Incorporation of content material from varied apps.
• Integration with Google Calendar, Microsoft Groups, Slack, Salesforce, and extra.
• Recording and storing audio notes.
• Turning bodily paperwork into searchable notes.
• Pre-made templates.
• Net clipper — aka direct saving of on-line content material to Evernote.
• Search performance inside PDFs and pictures.
• Immediate entry to incessantly used notes by way of shortcuts.

Pricing

• Free: $0 a month.
• Private: $14.99 monthly or $129.99 per 12 months.
• Skilled: $17.99 monthly or $169.99 per 12 months.
• Groups: $24.99 person monthly or $249.99 person per 12 months.

Tried & Examined: What I Suppose

I didn’t change to Evernote, however I attempted it for 2 weeks to see if I favored it:

• Including audio materials was superior.
• I favored its integration with Gmail and Google Drive. I may connect recordsdata to notes, ship notes through Gmail, and share them with shoppers in seconds.
• Evernote’s OCR function lets me search PDFs rapidly.

I’ve nothing towards the app; the explanation I didn’t change is extra private. I’m used to engaged on Monday and making notes in default Mac apps.

8. Slack

Picture Supply

Slack is a well-liked messaging platform for communication inside groups and organizations. It permits file sharing, automation with Google Analytics (and extra!), and organizing conversations into channels. Slack goals to streamline communication and cut back reliance on e mail.

Core Options

• Immediate messaging for fast communication.
• Integration with 2,600+ apps reminiscent of Jira, Google Calendar, HubSpot, Google Drive, and extra.
• Voice and video calls.
• Doc sharing and storage.
• Workflow automation for streamlining duties.
• Collaborative brainstorming area with Canvas.
• Superior search performance for locating previous conversations and recordsdata.
• Knowledge exports for all messages.

Pricing

• Free: $0 a month.
• Professional Plan: $7.25 monthly billed yearly or $8.75 monthly billed month-to-month.
• Skilled: $12.50 monthly billed yearly or $15 monthly billed month-to-month.
• Enterprise Grid: Customized pricing.

Tried & Examined: What I Suppose

Slack is my best choice amongst communication apps. Switching between chats, channels, contacts, and workspaces is only a click on away.

Picture Supply

My favourite components in each Slack neighborhood are channels reminiscent of #bulletins and fewer work-related issues like birthdays, celebrations, and sharing random pictures from the workforce.

That’s the very first thing I test every time I bounce into a brand new Slack workspace. 🙂

And, as somebody who enjoys structuring and making messages simpler to learn, I like Slack’s nice formatting options in chat (daring, italic, numbered, and bullet lists).

9. Monosnap

Picture Supply

Monosnap is for taking, modifying, and sharing annotated screenshots with the power to blur delicate data.

Core Options

• Screencast recording with spotlight capabilities.
• Annotating screenshots with pens, textual content, arrows, and shapes.
• Versatile display screen seize choices: full display screen, a part of the display screen, or chosen window.
• Immediately share screenshots.
• Customizable hotkeys for fast entry.
• Delayed screenshots for exact timing.
• Blur delicate data to take care of privateness.

Pricing

• Free Plan: $0.
• Non-Industrial Plan: $2.50 a month (billed yearly) or $3 a month (billed month-to-month).
• Industrial Plan: $5 a person monthly (billed yearly) or $10 a person monthly (billed month-to-month).

Tried & Examined: What I Suppose

Once I received my Mac, I switched from ShareX, which I used on my Home windows, to Monosnap after a dozen tried-and-failed apps. Different apps got here with poor UX or lacked crucial options like blurring.

10. Calendly

Picture Supply

Calendly is a well-liked software for scheduling appointments. You’ll be able to share your out there instances by way of a personalised reserving web page with out the back-and-forth of emails.

It syncs with calendars reminiscent of Google Calendar, Outlook, or iCloud and gives a personalised hyperlink for reserving a time slot.

Core Options

• Shareable hyperlinks to guide appointments straight.
• Alerts and notifications.
• Appointment and occasion administration.
• Automated and group scheduling.
• Customizable options — branding, types, reviews, and templates.
• Rescheduling.
• Integration with HubSpot, Google Calendar, Zoom, Microsoft Groups, and so forth.
• Computerized time zone conversion.
• Detailed information on bookings, conversion charges, and different metrics for efficiency monitoring and optimization.

Pricing

• Free: $0 a month.
• Normal: $10 a seat monthly.
• Groups: $16 a seat monthly.
• Enterprise: Customized pricing.

Tried & Examined: What I Suppose

With Calendly, I’ve designated three occasion varieties to keep away from back-and-forth emailing:

1. For challenge replace conferences with my shoppers.
2. For preliminary interviews with potential companions.
3. For consultations with people inquisitive about content material writing or enterprise growth.

My two further factors go to the combination with Google Calendar and Google Meet.

Additionally, I like how Calendly mechanically adjusts time zones. Since I work with shoppers and companions from each Europe and the US, this function is gold.

What’s one of the best productiveness app?

Every of those 10 apps serves its function completely, however my three favs are:

• Monday.com. Good for organizing my workflows and monitoring progress.
• Marinara Pomodoro Assistant. Helps me take work sprints and keep targeted with the Pomodoro timer.
• Grammarly. Improves my writing and catches errors in actual time.

Whereas I’m at all times open to attempting out extra Mac productiveness apps, these three will keep on my listing for a very long time.

P.S. As soon as I put some new instruments to the check, I’ll share my insights and expertise with you.