In 2023, I made a decision to run a half marathon. As any long-distance runner would do, I discovered a coaching plan and got down to crush some apply miles.

However you already know what they are saying in regards to the best-laid plans, proper?

My physique failed me, and I fractured my hip. Which, sadly, resulted in me needing to take a couple of sick days at work. How was I going to elucidate this one to my boss?

With a sick day e mail.

Sick day emails are brief, direct emails you ship to your boss to alert them of your absence. It’s necessary to do not forget that you’re not asking for a day without work however moderately telling your boss you gained’t be in as a result of medical causes past your management.

Whether or not you’re like me and also you’ve damaged a bone, you’re bodily sick, otherwise you want a psychological well being day, you need to use ChatGPT to jot down sick day emails.

Right here’s how.

(Trace: Use these ChatGPT prompts beneath!)

What ChatGPT Wrote Me

ChatGPt is a useful writing assistant — particularly if you happen to’re coping with author’s block and not sure learn how to write a proper sick day e mail.

I requested ChatGPT to jot down 5 sick day emails to make use of for numerous situations.

Right here’s what I obtained.

The “I’m Fairly Positive I Broke a Bone” E mail

Beginning with the instance of my damaged hip, I requested ChatGPT to jot down an e mail to let my boss know I’d not be in to work as a result of a doubtlessly damaged bone.

That is the immediate: “I must e mail my boss to let him know I’m sick. I feel I’ve damaged a bone. Please write an e mail.”

And right here is ChatGPT’s prompt sick day e mail.

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ChatGPT’s e mail draft describes the state of affairs with out going into element. The e-mail clarifies that you’ll take in your missed job duties once you return to the workplace and prolong the supply to work remotely if doable.

However, it additionally assumes that you’ve already contacted a medical skilled and have been assessed by a health care provider. This isn’t at all times the case. Generally, you could want the day without work to get an appointment with an orthopedic clinic.

So, relying in your state of affairs, you’ll must edit the draft to be as trustworthy as doable. In my expertise, being trustworthy is significantly better than attempting to cover one thing.

ChatGPT’s tone of voice is formal. In case your work surroundings is extra formal and severe, this draft of a sick day e mail will work with out too many edits.

Some workplaces and staff are extra laid again. If that is your workplace vibe, you must edit the draft to match your tone of voice and your boss’s expectations.

Professional tip: All the time edit a ChatGPT draft e mail. The tone is probably going not your voice, and will probably be evident you used an AI writing device in your sick day emails.

The “I Have a Abdomen Bug” E mail

You probably have a abdomen bug, there is no such thing as a manner you’ll be able to go to work. As a coworker, I wouldn’t need you to come back into the workplace, particularly in case you are contagious.

So, the most effective factor to do is use ChatGPT to jot down a sick day e mail and clarify why you’ll be able to’t make it to your boss.

I used this immediate to jot down an e mail: “I must e mail my boss explaining I’m sick and can’t come to work. I’ve a abdomen bug, and I’m contagious. Please write my e mail.”

Right here’s ChatGPT’s response.

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You don’t want to enter gory particulars of your sickness to inform your boss you’re sick with a abdomen bug. Merely saying, “I’ve a contagious abdomen bug,” is sufficient. Belief me.

ChatGPT does a superb job explaining one of many foremost causes you must keep dwelling– to stop the unfold of sickness to others. And the response can also be conscious of the impression your absence could have on the remainder of the group.

Once more, ChatGPT assumes that you’ve seen a medical skilled about your sickness. In case you haven’t but gone to go to the physician or don’t really feel you should for a 24-hour abdomen bug, you’ll must delete this a part of the e-mail earlier than you ship it.

Professional tip: Delete any copy out of your ChatGPT draft that doesn’t apply to your state of affairs and miss the gross particulars of your expertise.

The “I Have a Frequent Chilly” E mail

The widespread chilly isn’t almost as extreme because it feels typically. Nonetheless, if we’ve realized something from the pandemic, staying dwelling in case you are feeling sick is greatest.

In case you’ve obtained a chilly and you should keep dwelling from work, use my ChatGPT immediate to jot down your e mail to your boss.

The immediate is: “I want to remain dwelling from work at present. I’m sick with the widespread chilly. Please write an e mail to my boss to elucidate I’m sick and shall be dwelling at present.”

Right here’s what the response seems like.

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ChatGPT’s response clearly explains that you already know you’ll be answerable for lacking work. And it acknowledges that by staying dwelling to relaxation, you’ll be on high of your sport a lot sooner moderately than later.

The response additionally acknowledges the well being and well-being of your coworkers. In my expertise, bosses respect once you keep dwelling to recuperate in order to not get the remainder of the group sick. Too many staff out on sick go away could decelerate productiveness for the week.

One factor I don’t love in regards to the ChatGPT responses, although, is “I respect your help throughout this time” on the finish of the e-mail.

To me, the wording is off. This response makes it sound like your chilly is a life-or-death state of affairs. Typically, you’ll totally recuperate from a chilly in only a few brief days, so the half about help is pointless.

Professional tip: Take away any sentences that make your sickness appear worse than it’s.

The “I Have COVID” E mail

In case you’ve been uncovered to COVID or the flu and also you’re displaying indicators or signs, you completely must take a sick day and keep dwelling. Most certainly, you gained’t really feel as much as working anyway.

And, if you happen to’re not feeling nicely sufficient to jot down your sick day e mail, use this immediate: “I’ve examined constructive for COVID. My physician has me out of labor for 5 days or till I take a look at detrimental. Please write an e mail explaining my absence to my boss.”

ChatGPT’s response shall be this:

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The ChatGPT response clearly explains once you’ll be again to work in 5 days or once you take a look at detrimental for the virus. Stating this upfront lets your boss know when to anticipate your return to the workplace.

The response additionally mentions offering documentation of a medical go to. In my expertise, some HR departments do require documentation of medical notes out of your suppliers, whereas others don’t. In case your office requires a health care provider’s word, you’ll need to maintain this half in your e mail to your boss.

Professional tip: In your ChatGPT question, specify the times you’ll be out of labor. This will provide you with an correct response that gained’t require an edit.

The “I Want a Psychological Well being Day” e mail

You recognize once you’re simply not mentally as much as going to work? Are you feeling a little bit burned out, and you already know that relaxation would do you some good?

It’s okay. We’ve all been there, and there’s no disgrace in taking a psychological well being day to recuperate. Nonetheless, writing an e mail to elucidate why you want the day without work will be tough — particularly if you wish to be bothered by work calls when you’re out.

Right here’s learn how to write your ChatGPT immediate to take a sick day in your psychological well being.

Immediate: “I must take a psychological well being day. I’m not bodily sick, however I’m mentally exhausted. I have to flip my cellphone off and never obtain work calls through the day. Please write an e mail to my boss explaining why I shall be out of labor.”

Right here’s the ChatGPT response.

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The ChatGPT response to this immediate is well mannered however direct. It clearly explains why you want the day without work with out explicitly stating, “I want a psychological well being day!”

As an alternative of providing to work whereas out remotely, this response additionally clarifies that you’ll full your work obligations earlier than or after your return to the workplace. Working when you’re out for a psychological well being day defeats the aim of your much-needed absence.

This ChatGPT response is, total, a well-written sick day e mail. However, as I stated earlier than, you’ll must edit the draft to make sure it matches your tone of voice.

Professional tip: You will need to inform ChatGPT that you’ll not settle for work calls when you’re out. In any other case, your generated response will say, “I’ll full my duties throughout my absence,” which can lead your boss to assume you’re up for distant work.

The Good Sick Day E mail Template

ChatGPT is a superb writing useful resource, however its output may learn like a canned response. You’ll must edit the draft earlier than you e mail your boss about why you should be out of labor.

Or, you need to use a sick day e mail template to avoid wasting and rapidly edit when wanted.

Let’s take a look at the weather of an ideal sick day e mail template.

Topic Line

By no means go away an e mail topic line clean. As an alternative, your topic line ought to clearly state what the e-mail is about. That manner, your boss doesn’t miss the e-mail of their inbox.

A superb topic line to make use of is: [Your Name] Sick Depart Request.

Greeting

Within the ChatGPT e mail response, the greeting says, “I hope this e mail finds you nicely.”

It is a nice approach to begin your e mail to your boss.

Clarification

Your sick day e mail wants to elucidate why you gained’t have the ability to make it to work. Embrace one thing like, “I simply needed to tell you that I’m unwell at present and unable to work.”

You don’t want to enter element about your sickness, however you must clearly convey that you’re unwell. In case you’re contagious, you may need to point out that so your boss understands why you aren’t within the workplace.

Return to Work

Your boss will need to know once you’ll return. That is necessary to incorporate in your e mail so your boss is aware of if another person within the workplace wants to finish high-priority duties. Merely stating, “I’ll be again on Tuesday,” is ok.

Availability

In case you’re feeling nicely sufficient to earn a living from home, embrace that in your e mail. Your boss will respect your willingness to assist the group when you’re out of the workplace.

However if you happen to’re too unwell to work remotely, you must say that. You possibly can say, “I’ll care for my work obligations once I return to the workplace.”

Closing Assertion

You need to at all times finish your sick day emails with a closing assertion to thank your boss for understanding your predicament. Merely say, “Thanks for understanding!” to shut your e mail.

Sick Day E mail Template

In my expertise, I’ve found saving a draft e mail template to your inbox or Google Drive is useful in case of sicknesses and emergencies.

Save a duplicate of this sick day e mail template to make use of and edit when wanted.

Topic line: [Your Name] Sick Day Request

Good morning, [Boss’s Name].

I hope this e mail finds you nicely. Sadly, I’m feeling unwell at present and can’t make it to work. I’m afraid I’m contagious and am involved about spreading my sickness to my coworkers.

I hope to be again within the workplace tomorrow!

I’m feeling nicely sufficient to finish some work duties remotely. If there’s something you want me to do from dwelling at present, please let me know. I’ll maintain an everyday verify on my e mail.

OR

I’m not feeling nicely sufficient to work remotely at present. I’ll deal with my work duties once I return to the workplace.

I’ll be again to work quickly. Thanks for understanding!

[Your Name]

Taking a Sick Day

Emailing your boss to take a sick day, particularly if wanted, doesn’t want so as to add additional stress to your physique. In case you’re not sure what to say in your e mail, use ChatGPT to information you.

It’s necessary to notice that ChatGPT’s response to your question ought to solely be used as a draft— in any other case, your boss may suspect you used an AI device to jot down your e mail, and also you threat sounding too formal.

Or, if you happen to’re caught and ChatGPT isn’t out there, use my template. The sick day e mail template is brief, candy, and to the purpose. Plus, it doesn’t learn like a robotic, like ChatGPT responses typically do.

Copy, paste, and save the template or ChatGPT response for when you should relaxation, recuperate, and get nicely.